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  3. Managing records

Managing records

Applying Features

Features play an important role in identifying subject matter and restricting records within the archive. Learn how to apply Features to Archive Item records.

Batch editing records

Follow this step-by-step guide to batch edit up to 200 records at a time.

Merging records

Learn how to merge two or more records, belonging to the same Knowledge or List class, into a single record.

Restricting records

This article describes the inner workings and special behaviour of content restrictions in the archive; including steps on applying and removing restrictions on Knowledge, Archive Item and Archive View class records.

Hiding and deleting records

Understand the two-step process of hiding and deleting records in the archive; including how to restore hidden records. This article contains important information for administrators, please read before deleting any records from your archive.

Managing Views

Learn how to add, reorder and remove pages of a Document, tracks of a Sound, clips of a Movie and viewpoints of an Object within the archive.

Record Flags and the ‘Restrict?’ button

Flags play an important role in notifying administrators when a user has an issue with a record. This article describes how to best manage these Flags within your archive.

Replacing media and/or thumbnails

A step-by-step guide to replacing media and thumbnails on Archive Item records. Includes replacing media for a single record or batch replacing media on multiple records.

Attaching images to Sound tracks

Learn how to attach images to the tracks of Sound records displayed in the View page.

Knowledge Base Categories

  • Users, Groups & Permissions
  • Mapping
  • Managing records
  • Genealogy
  • File management
  • Customisation & Appearance
  • Curate
  • Creating records
  • Admin Tips & Tricks

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  • Home
  • Features
  • In depth
    • Browsing Keeping Culture
    • Recording and imparting knowledge
    • Administering Keeping Culture
  • FAQs
  • Pricing
  • Support
    • Knowledge Base
    • Submit a support request
    • Development Roadmap
  • Contact
Keeping Culture